Re: | Farmers & Merchants Bancorp, Inc. Form 10-K for the Fiscal Year Ended December 31, 2009 Form 10-Q for the Fiscal Quarter Ended March 31, 2010 Filed February 26, 2010 File No. 0-14492 |
| The Company is responsible for the adequacy and accuracy of the disclosures in its filings, | ||
| Staff comments or changes to disclosure in response to staff comments do not foreclose the Commission from taking any action with respect to the filing, and | ||
| The Company may not assert staff comments as a defense in any proceeding initiated by the Commission or any person under the federal securities laws of the United States. |
1. | We have reviewed your response to prior comment two from our letter dated July 14, 2010 and related disclosures. On page 5 of your June 30, 2010 Form 10-Q, you disclose that Loan Policy defines parameters to essential underwriting guidelines such as loan-to-value ratio, cash flow and debt-to-income ratio, etc. Please revise your future filings to provide more specific information with respect to your underwriting requirements by loan type. For example, if you require a minimum loan-to-value ratio for a consumer real estate loan, revise to disclose the ratio and any other significant loan requirements. |
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Consumer Loans | Max LTV | |||
Cars/Vans/Light Trucks | ||||
All years | ||||
Purchases/retail value (fees & tax) |
110 | % | ||
Indirect/retail value (fees & taxes) |
110 | % | ||
Indirect with Add-ons |
130 | % | ||
Vehicles secured /retail value |
65 | % |
Boats/Campers/Motorcycles/RVs/Motor Coach | ||||
< 2 Years |
90 | % | ||
≥ 3 Years |
80 | % |
Snowmobiles/Four Wheelers/Jet Skies/Mowers | ||||
New |
85 | % | ||
Used |
80 | % |
1-4 Family Residential Properties | ||||
In-House |
90 | %* | ||
Rental |
75 | %** | ||
Secondary (See Terms of Secondary Market Program) | ||||
Home Equity/Jr. Liens |
80 | % | ||
credit score 720 and higher |
||||
Home Equity |
75 | % | ||
credit score less than 720 |
||||
Home Equity/Jr. Liens |
||||
(non-F&M priority lien) |
75 | % | ||
Home Equity/Jr. Liens |
||||
(manufactured home/condo) |
N/A | |||
Bridge Loan |
80 | % | ||
Construction The lesser of 80% of fair market value or 90% of hard cost. | ||||
Raw Land / Lot Improved |
75 | % | ||
Raw Land / Lot Unimproved |
65 | % | ||
Non-Conforming Property |
N/A | |||
Jumbo Loan |
75 | % | ||
Refer to Secondary Market Guidelines | ||||
State of Michigan Property |
75 | % | ||
State of Michigan Property with PMI |
90 | % | ||
State of Indiana Property |
80 | % | ||
State of Indiana Property with PMI |
90 | % |
* | PMI Insurance Required if LTV Exceeds 80%. | |
** | Not to exceed the lower of cost or appraisal. | |
*** | Excluding Freddie Mac Loans |
Commercial / Agriculture Real Estate | ||||
Commercial Real Estate |
80 | % | ||
Agriculture Real Estate |
70 | * | ||
Construction The lesser of 80% of fair market value or 90% of hard cost. |
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Commercial / Agriculture Real Estate | ||||
Secondary (See Terms of Secondary Market)** | ||||
Single Purpose Real Estate |
70 | % |
* | On all appraisals completed in 2008. 80% on appraisals completed prior to 2008. | |
** | Programs Include See Secondary Market References. |
Commercial / Agriculture | ||||
Accounts Receivable | ||||
A/R 90 days with aging |
up to 80% | |||
(Eligible see procedures for definition) | ||||
A/R without aging |
up to 35% |
Inventory | ||
Inventory |
up to 50% | |
(Eligible see procedures for definition) | ||
Inventory Raw Material |
50% | |
WIP (Work in Process) |
0% | |
Finished Goods |
50% | |
Stored Grain |
80% | |
Warehouse Receipts of Grain |
87% or max. Established by the Reg. | |
Assigned Insured Growing Crops |
75% of input cost | |
Feeder Livestock (Purchase or Existing) |
80% of FMV | |
Breeding Livestock |
50% | |
Floor Plan Used Vehicles |
80% of wholesale | |
Floor Plan New RVs/Campers |
80% of wholesale | |
Floor Plan Manufactured Homes |
80% of wholesale |
Equipment | ||
New Equipment |
up to 80% of invoice | |
Existing Equipment |
up to 50% of listed equipment | |
Appraisal of existing |
up to 75% of market value | |
Restaurant / Bar |
up to 35% of market value | |
Heavy Trucks |
up to 75% of market value | |
Titled Trailers |
up to 75% of market value | |
Aircraft |
up to 75% of appraised fair market value |
2. | We have reviewed your response to prior comment three from our letter dated July 14, 2010. You state that the Bank is occasionally ordered by the courts to give terms to borrowers that are better than what it would like for the risk associated with that credit... Please define occasionally and explain in further detail how you determined these loans should not be classified as troubled debt restructurings, as they appear to meet the definition as outlined in ASC 310-40-15-5 & 15-6 (formerly paragraph 2 of SFAS 15). Tell us the dollar amount of loans modified in response to court orders for each period presented. | ||
We have two cases where rates that came out of bankruptcy cases were better than what the risk was for the credit but still within acceptable rates to the bank. The one was for a loan of |
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$164,220.65 at 5.25% for the duration of the bankruptcy plan which is from 3/31/09 to 12/10/11. The second was a loan for $471,668 at 6% also for the duration of that plan which is 60 months. In both cases the customer would have been able to handle higher rates but the court system wanted to insure the success of the plan. We do not consider these troubled debt restructures because the structure is of a conventional nature and cash flow actually improved because of the bankruptcy. |
3. | We have reviewed your response to prior comment four from our letter dated July 14, 2010 and related disclosures. Please tell us and revise your future filings to disclose in more detail how you determine discounts on outdated appraisals for your collateral dependent loans. Disclose how you determine whether a discount is required, and if so the process you use to determine the amount of such discount. For example, you state that management reviews properties supporting asset dependent loans on a quarterly basis to consider market events indicating that a change in value has occurred. Discuss this process in more detail and explain how any observed changes result in discounts to outdated appraisal values. | ||
Performing non-watch list customers secured in whole or in part by real estate do not require an updated appraisal unless the loan is rewritten and additional funds advanced. Watch List customers secured in whole or in part by real estate require updated appraisals bi-annually. All loans are subject to loan to values as found in Loan Policy no matter what their grade. Our watch list is reviewed on a quarterly basis by management and any questions to value are addressed at that time. All watch list accounts are to have real estate appraisals that are less than two years of age. | |||
4. | In addition to the above, please tell us and revise your future filings to disclose in more detail how you determine an updated appraisal of a watch list loan is required. | ||
It is the Banks policy to have collateral underlying Watch List loans secured in whole or in part by real estate reappraised every two years. All loans are subject to loan to values as found in Loan Policy no matter what their grade. Our watch list is reviewed on a quarterly basis by management and any questions to value are addressed at that time. All watch list accounts are to have real estate appraisals that are less than two years of age. |
5. | We have reviewed your response to prior comments 21-22 from our letter dated July 14, 2010 and related disclosures. We note you added certain fair value disclosures to MD&A in you June 30, 2010 Form 10-Q. However, ASC 820-10-50 requires these disclosures in the financial statements. Please revise your future filings accordingly. |
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The section titled Fair Value of Financial Instruments that was in the June 30, 2010 10-Q MD&A will be moved to a footnote to the financial statements for the September 30, 2010 10-Q and future filings. The proposed disclosure related to the Companys 2009 10-K, as outlined in the Companys response letter dated August 17, 2010, will be incorporated into Note 16 of the 2009 financial statements. |
6. | We note in your response to comment 16 that you believe the company did not use benchmarking in 2009. However, it appears that you compile a peer group of banks and use their compensation levels as a reference point to assist you in setting your own compensation levels. We refer you to the description of benchmarking in Regulation S-K Compliance and Disclosure Interpretation 118.05. Therefore, we reiterate our prior comment to identify the peer group in future filings, as appropriate, as well how you use such comparative information in reaching decisions about compensation. | ||
The Company does look at peer companies which are similar in size ($500 million to $1.6 billion), and geographic locations (located in Ohio, Indiana and Michigan), and which are also publicly held and performing similarly to the Company as one piece of information to aid in determining executive compensation levels. The information is pulled from the proxies filed by those companies as of the previous year end. This provides a regional comparison to what the Company may gather from other national peer comparisons. For 2009, the Company took into consideration the base salary and incentive compensation paid to the chief executive officer of each of the following eight peer banks (symbol), as well as the respective ROA (Return on Asset) of each): First Defiance Financial Corp (FDEF), MBT Financial (MBTF), First Citizens Banc Corp (FCZA), Dearborn Bancorp (DEAR), Tower Financial Corp (TOFC), United Bancshares (UBOH), Rurban Financial Corp (RBNF), and Lincoln Bank (LNCB). The financial performance of the selected peer group is also evaluated relevant to the performance of peers located outside of the Midwest, which information is made available by the FDIC as part of its Uniform Bank Performance Report. | |||
Additional information similar to the above will be included in next years proxy to help clarify what is reviewed in determining pay levels. |
7. | We have reviewed your response to prior comment 26 from our letter dated July 14, 2010 and related disclosures. We note you added the requested investment securities disclosures to MD&A in your June 30, 2010 Form 10-Q. However, ASC 320-10-50 requires these disclosures in the financial statements. Please revise your future filings accordingly. |
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The investment disclosures included in the Liquidity and Capital Resources section of the June 30, 2010 10-Q MD&A will be moved to a footnote to the financial statements for the September 30, 2010 10-Q and future filings. |
8. | We have reviewed your response to prior comment 32 from our letter dated July 14, 2010 and related disclosures. We are unable to locate all of the disclosures set forth in Item III of Industry Guide 3 in your June 30, 2010 Form 10Q. Please revise your future filings to include these disclosures. | ||
The Companys Form 10-Q covering the periods ended September 30, 2010 will be drafted to include the loan portfolio disclosures set forth under Item III of Industry Guide 3. Other future 10-Q filings made by the Company will also include such disclosures as warranted by circumstances. Loan portfolio disclosures in accordance with Item III of Industry Guide 3 are generally provided as a matter of course in the annual reports filed by the Company with the Commission on Form 10-K. | |||
The following charts will be included in the September 30, 2010 10-Q. | |||
The following chart shows the breakdown of the loan portfolio as of December 31st for past years and as of the current quarter ended for the current year. |
(In Thousands) | ||||||||||||||||||||||||
30-Sep | ||||||||||||||||||||||||
2010 | 2009 | 2008 | 2007 | 2006 | 2005 | |||||||||||||||||||
Loans: |
||||||||||||||||||||||||
Commercial Real Estate |
$ | 215,142 | $ | 214,849 | $ | 226,761 | $ | 181,340 | $ | 162,363 | $ | 113,283 | ||||||||||||
Agricultural Real Estate |
35,820 | 41,045 | 48,607 | 45,518 | 49,564 | 50,777 | ||||||||||||||||||
Consumer Real Estate |
88,721 | 98,599 | 89,773 | 102,660 | 86,688 | 115,831 | ||||||||||||||||||
Commercial/Industrial |
117,625 | 120,543 | 112,526 | 104,188 | 101,788 | 81,893 | ||||||||||||||||||
Agricultural |
58,057 | 59,813 | 56,322 | 58,809 | 69,301 | 61,502 | ||||||||||||||||||
Consumer |
29,267 | 32,581 | 26,469 | 27,796 | 27,388 | 31,935 | ||||||||||||||||||
Industrial Development Bonds |
2,182 | 2,552 | 7,572 | 9,289 | 7,335 | 9,237 | ||||||||||||||||||
Total Loans |
$ | 546,814 | $ | 569,982 | $ | 568,030 | $ | 529,600 | $ | 504,427 | $ | 464,458 | ||||||||||||
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Maturities(In Thousands) | ||||||||||||||||
After One | ||||||||||||||||
Year | ||||||||||||||||
Within | Within | After | ||||||||||||||
One Year | Five Years | Five Years | Total | |||||||||||||
Commercial Real Estate |
$ | 41,073 | $ | 127,430 | $ | 46,639 | $ | 215,142 | ||||||||
Agricultural Real Estate |
6,626 | 14,554 | 14,640 | 35,820 | ||||||||||||
Consumer Real Estate |
6,370 | 18,963 | 63,388 | 88,721 | ||||||||||||
Commercial/Industrial |
81,962 | 27,468 | 8,195 | 117,625 | ||||||||||||
Agricultural |
42,765 | 12,378 | 2,914 | 58,057 | ||||||||||||
Consumer |
5,262 | 21,427 | 2,578 | 29,267 | ||||||||||||
Industrial Development Bonds |
580 | 551 | 1,051 | 2,182 |
(In Thousands) | ||||||||
Fixed | Variable | |||||||
Rate | Rate | |||||||
Commercial Real Estate |
$ | 62,438 | $ | 111,631 | ||||
Agricultural Real Estate |
16,393 | 12,801 | ||||||
Consumer Real Estate |
72,355 | 9,996 | ||||||
Commercial/Industrial |
28,836 | 6,827 | ||||||
Agricultural |
15,138 | 154 | ||||||
Consumer |
24,005 | | ||||||
Industrial Development Bonds |
1,602 | |
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(In Thousands) | ||||||||||||||||||||||||
30-Sep | ||||||||||||||||||||||||
2010 | 2009 | 2008 | 2007 | 2006 | 2005 | |||||||||||||||||||
Non-accrual loans |
$ | 11,981 | $ | 14,054 | $ | 13,575 | $ | 4,918 | $ | 4,254 | $ | 4,663 | ||||||||||||
Accruing loans past due |
||||||||||||||||||||||||
90 days or more |
22 | 69 | 2,524 | | | | ||||||||||||||||||
Total |
$ | 12,003 | $ | 14,123 | $ | 16,099 | $ | 4,918 | $ | 4,254 | $ | 4,663 | ||||||||||||
Sincerely, |
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/s/ Barbara J. Britenriker |
||
Chief Financial Officer |
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Farmers & Merchants Bancorp, Inc.
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